I need to track student’s files.
Counselors here in Admissions dept. sometimes get these files and, either take it home or to their offices for review.
If at that time somebody else looks for this particular file, there is no way for them to know who has it.

I know there are File Tracking Systems develop by a third party, but this may not be the first choice since I am not sure if they will provide the money for it. (but it could be considered)

Question:
Does anybody have any experience developing this type of file tracking system?
Or did anybody purchase a system like that.
How difficult would be to implement it either way?

thanks